The Accounts Payable Specialist handles the financial processing of transactions which include but are not limited to daily bookkeeping, record keeping, financial reporting, and the preparation of tax records for financial audits. In addition, the Accounts Payable Specialist will reconcile and verify invoices.

• Maintain accounts payable email inbox and respond to vendor inquiries
• Compare back office POS system to Accounting / Accounts Payable system to ensure all invoices have been entered and totals match so they can be processed by CSI (transitions to purchasing)
• Reconcile vendor statements and research / correct any discrepancies
• Download invoices from vendor websites and submit to CSI for processing
• Follow up on past due balances and utility disconnection notices
• Obtain invoice approvals from various department managers/directors (will be handled by SAP once purchase order system is implemented)
• Print and mail check disbursements
• Create manual PO’s (transitions to purchasing)
• Set up new vendors in accounting systems
• Order cash / deposit supplies for restaurants (transitions to purchasing)
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed

• 2+ years of Accounts Payable experience
• High school diploma required, college courses in accounting preferred
• Must have strong work ethics
• Must be well organized and a self-starter
• Detail oriented, professional attitude, reliable
• Proficient in Excel, 10-key by touch, SAP experience a plus
• Strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness